Job Id: 5704

Safetech Scaffold Ltd

careers.safetechscaffold@gmail.com

Surrey

British Columbia

Full Time

Safetech Scaffolding are seeking a dynamic individual to provide overall reception and administrative support. The applicant will be friendly, welcoming and thrive in a positive, progressive atmosphere, respecting and valuing the diversity of individuals. We are looking for an individual who can contribute to our business operations and future growth.

Job Tile Administrative Assistant

Duration: Permanent, Full Time 40 hours/week

Salary: $25.10 per hour

Location of work: 10325 – 121 Street, Surrey BC, Canada V3V 4K8

Benefits: Benefits Extended benefits after 3 -months probationary period

Overtime: As per BC Labour laws

Vacancy: 1 Vacancy

Start date:  As soon as possible.

Primary Duties:

• Provides administrative support to the Manager and staff team.
• Support in the maintenance and enhancement of computerized and manual filing systems, meeting coordination, communication mechanisms, and the development of systems to ensure efficiencies.
• Provide administrative support at meetings involving the community including meeting minutes and other supports.
• Respond to general and specific customer inquiries.
• Maintain the program database by entering data, supporting analysis, and generating reports as required.
• Produce materials for promotion such as electronic flyers when needed.
• Assists with program communication to clients and staff members (e.g. mail-outs, social media)

Academic and Job Experience Required:

• Over 2 years of administrative support experience
• Diploma in business administration is highly desirable.
• Must have proficiency in Microsoft Office Suite: Word, Excel, Outlook, PowerPoint, and CRM tools.
• Production and utilization of excel spreadsheets used for reporting and analysis.
• Perform periodic system analysis checks.
• Monitor incoming calls and emails.
• Use a rational mindset to troubleshoot issues.
• Ability to resolve matter or refer to upper management as required.
• Activate / inactivate / modify user profiles and accesses in our computer database & systems.
• Maintain and manage files and records.
• Set up or revise processes within truck parts therefore knowledge of various truck parts & engines is very desirable.
• Create daily work plan, new letter templates, inserting images, phone # updates, etc.
• Assist with production of Standard Operating Procedure (SOP) materials.

Knowledge, Skills and Abilities Required:

• High level of proficiency in Microsoft Office Applications (Word, Excel, Outlook)
• Knowledge of CRM & Pipedrive software is considered very beneficial.
• Excellent people skills
• Extremely dependable and punctual
• Prioritize tasks according to importance in a fast-paced environment.
• Knowledge of rental quotes and T & M contracts is required.
• Enter shipping and receiving sheets as truck deliver or pick up equipment.
• Accounts Payables: Enter vendor invoices and CC payments monthly.

Desired Requirements:

• Experience working within a busy Scaffolding industry and knowledge of shipping and receiving and Scaffolding equipment is desirable.
• Some experience working with website updates is an asset.
• Ability to work flexible hours, including evenings when required.

How to apply:

Send your resume to: Attention: HR Manager

By email: careers.safetechscaffold@gmail.com

By mail: 10325 – 121 Street, Surrey BC, Canada V3V 4K8