Administrative Assistant

Instructors

Job Id: 5704

Safetech Scaffold Ltd

careers.safetechscaffold@gmail.com

April 1, 2024

Surrey

British Columbia

Full Time

Safetech Scaffolding are seeking a dynamic individual to provide overall reception and administrative support. The applicant will be friendly, welcoming and thrive in a positive, progressive atmosphere, respecting and valuing the diversity of individuals. We are looking for an individual who can contribute to our business operations and future growth.

Job Tile Administrative Assistant

Duration: Permanent, Full Time 40 hours/week

Salary: $25.00 per hour

Location of work: 10325 – 121 Street, Surrey BC, Canada V3V 4K8

Benefits: Benefits Extended benefits after 3 -months probationary period

Overtime: As per BC Labour laws

Vacancy: 1 Vacancy

Start date:  As soon as possible.

 

Primary Duties:

 

  • Provides administrative support to the Manager and staff team.
  • Support in the maintenance and enhancement of computerized and manual filing systems, meeting coordination, communication mechanisms, and the development of systems to ensure efficiencies.
  • Provide administrative support at meetings involving the community including meeting minutes and other supports.
  • Respond to general and specific customer inquiries.
  • Maintain the program database by entering data, supporting analysis, and generating reports as required.
  • Produce materials for promotion such as electronic flyers when needed.
  • Assists with program communication to clients and staff members (e.g. mail-outs, social media)

 

Academic and Job Experience Required:

 

  • Over 2 years of administrative support experience
  • Diploma in business administration is highly desirable.
  • Must have proficiency in Microsoft Office Suite: Word, Excel, Outlook, PowerPoint, and CRM tools.
  • Production and utilization of excel spreadsheets used for reporting and analysis.
  • Perform periodic system analysis checks.
  • Monitor incoming calls and emails.
  • Use a rational mindset to troubleshoot issues.
  • Ability to resolve matter or refer to upper management as required.
  • Activate / inactivate / modify user profiles and accesses in our computer database & systems.
  • Maintain and manage files and records.
  • Set up or revise processes within truck parts therefore knowledge of various truck parts & engines is very desirable.
  • Create daily work plan, new letter templates, inserting images, phone # updates, etc.
  • Assist with production of Standard Operating Procedure (SOP) materials.

 

Knowledge, Skills and Abilities Required:

 

  • High level of proficiency in Microsoft Office Applications (Word, Excel, Outlook)
  • Knowledge of CRM & Pipedrive software is considered very beneficial.
  • Excellent people skills
  • Extremely dependable and punctual
  • Prioritize tasks according to importance in a fast-paced environment.
  • Knowledge of rental quotes and T & M contracts is required.
  • Enter shipping and receiving sheets as truck deliver or pick up equipment.
  • Accounts Payables: Enter vendor invoices and CC payments monthly.

 

Desired Requirements:

  • Experience working within a busy Scaffolding industry and knowledge of shipping and receiving and Scaffolding equipment is desirable.
  • Some experience working with website updates is an asset.
  • Ability to work flexible hours, including evenings when required.

 

How to apply:

Send your resume to: Attention: HR Manager

By email: careers.safetechscaffold@gmail.com

By mail: 10325 – 121 Street, Surrey BC, Canada V3V 4K8

 

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