Contracts Officer


This job has been expired on 01-02-23 !

Job Id: 1498

Encubate Inc

November 3, 2022



Full Time

Job duties and responsibilities:

  • Oversee the preparation and revision of contracts that involve the purchase of sale of goods and services.
  • Handle the acquisition, distribution, and store of equipment and supplies.
  • Dispose of unclaimed client property.
  • Oversee proposal planning and administration of contracts.
  • Negotiate terms and conditions.
  • Prepare contract briefs and revisions summarizing contractual requirements and budgets.
  • Track authorizations and correspondence.
  • Maintain detailed and organized files.
  • Automate e-signature collection using IT solutions for contracts and retainer agreements.
  • Prepare monthly reports and weekly updates on contracts and service delivery retainers.
  • Prepare contract change notices, monitor contractor performance, including the reporting and status of contractor and owner deliverables.
  • Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules.
  • Prepare and disseminate information to appropriate employees regarding contract status, facilitate contractor meetings.
  • Ensure that contractor is in compliance with legal requirements, owner specifications and government regulations.
  • Perform closing activities as needed.
  • Track payments and deadlines.
  • Analyze and mitigate risk.
  • Provide contract summaries and ensure contract execution in accordance with company policy.

Skills requirements:

  • 3+ years of experience as a contracts administrator are required
  • Several years of experience with the preparation, revision, and negotiation of contracts are required
  • Knowledge in Microsoft Excel, Pivot Tables and report generation is required
  • University degree or college diploma in business administration / management is required
  • Knowledge in contracts automation and electronic signature collection is a plus
  • Experience and or education in a service delivery industry is an asset

Benefits: Health and Dental plan, Annual bonus

Annual Salary: CDN $70,100 

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