Payroll Administrator


Job Id: 5331

Hawley Chatwal & Company LLP

February 22, 2024



Full Time

Company Name: Hawley Chatwal & Company LLP

Job Location: 110 Matheson Blvd W., Suite 120, Mississauga, ON L5R 4G7

Job Position: Payroll Administrator

No. of Job Positions: 4

Job Type: Permanent, Full Time (35 hours/ week)

Language Requirements: English

Wages: $31/hour

Contact Person’s name, email address: Gurpreet Chatwal,

Hawley Chatwal & Company LLP is currently hiring Payroll Administrator to join our team!

Hawley Chatwal & Company LLP is one of the most successful public accounting and advisory firms in Canada. We provide audit, tax, advisory and risk services to small to large-sized businesses, individuals, not-for profit organizations and public companies. As an accounting firm based in Mississauga, our focus is on building close relationships with clients to learn more about their goals and aspirations and help them achieve them.

We believe in the value of relationships. We view every client relationship like a partnership, and truly believe that our success is a result of your success. We take pride in giving our clients the assurance that the assistance they receive comes from years of advanced training, technical experience, and financial acumen. Our continual investment of time and resources in professional continuing education, state-of-the-art computer technology and extensive business relationships is indicative of our commitment to excellence.


  • Managing electronic timekeeping systems or manually collecting and reviewing and approving timesheets
  • Compile employee time, production, and payroll data from time sheets and other records.
  • Store update and retrieve financial data.
  • Maintain and update employee information, such as records of employee attendance, leave and overtime to calculate pay and benefit entitlements, in Canadian and other currencies, using manual or computerized systems.
  • Prepare and verify statements of earnings for employees, indicating gross and net salaries and deductions such as taxes, union dues, garnishments and insurance and pension plans.
  • Prepare, verify and process all employee payroll related payments, including regular pay, benefit payments, and special payments such as bonuses and vacation pay.
  • Complete, verify and process forms and documentation for administration of benefits such as pension plans, leaves, share savings, employment and medical insurance.
  • Prepare payroll related filings and supporting documentation, such as year-end tax statements, pension, Records of Employment and other statements.
  • Compile, review, and monitor statistical reports, statements, and summaries related to pay and benefits accounts.
  • Prepare and balance period-end reports and reconcile issued payrolls to bank statements.
  • Identify and resolve payroll discrepancies.
  • May be responsible for the development or implementation of payroll policies, procedures or processes.
  • Prepare employee pay and statements of earnings and deductions.
  • Review payroll, work charts, wage calculations, and other information to identify and reconcile any discrepancy.
  • Providing information and answering employee questions about payroll-related matters
  • Prepare and reconcile period-end reports.
  • Compile statistical reports, statements, and summaries related to pay, hours work and benefits.
  • Process bi-weekly salary payroll.
  • Investigate and follow up on any payroll discrepancies and issues in a timely manner.
  • Perform and coordinate all year-end requirements/reconciliations including T4, WSIB, etc.
  • Perform Data entry.
  • Update and maintain Payroll/HRIS system.

Work Conditions and Physical Capabilities

  • Attention to detail.
  • Fast-paced environment.
  • Repetitive tasks.
  • Work under pressure.

Personal Suitability

  • Client focus
  • Dependability
  • Flexibility
  • Initiative
  • Judgement
  • Organized
  • Reliability
  • Team player



  • At least six months of working experience in the related field is required for this position.
  • Secondary School Education or equivalent experience is required.
  • Knowledge of basic computer software
  • Organizational skills and the ability to maintain digital records.
  • Ability to prioritize daily tasks and good time management skills.
  • Willingness to learn new programs or company procedures.
  • Ability to take direction.
  • Ability to work independently and often without direction.
  • Ability to multitask and take multiple requests at one time from various people.
  • Solid knowledge of office procedures.
  • Experience with office management software like Adobe PDF and MS Office (MS Excel, MS Outlook, MS Publisher, and MS Word, specifically)
  • Strong organization skills with a problem-solving attitude.
  • Excellent written and verbal communication skills in English Language.

Related Jobs