Job Type: Full Time

Administrative Assistant

Hoffman’s Building Maintenance Ltd. is hiring an administrative assistant for their company located at 3345 Kingsway, Vancouver, BC, V5R 0A7.

 

This is a full-time and permanent position.

 

The duties of the administrative assistant will be as follows

  • Schedule and manage appointments and meetings
  • Prepare and proofread all correspondence, reports and invoices
  • Collect and organise incoming mails
  • Co-ordinate information among other employees
  • Maintain inventory and order supplies as required
  • Respond to all enquiries in person, electronic and through phone calls
  • Maintain information filing system
  • Train other office staff regarding office procedures and systems being used.

 

Education Required

  • Completion of secondary school is required
  • Certificate or diploma in a related field will be as asset

 

Experience Required

  • Minimum one year of relevant experience is required

 

Wage and benefits

  • Wage being offered is $25.50 per hour

 

Hours of work

  • Minimum 40 hours per week
  • Must be willing to work flexible hours and on weekends

 

This position is open to indigenous persons, vulnerable youth and newcomers to

Canada.

 

To apply, please email your resume to

hoffmanbuildingltd@gmail.com

 

 

 

Accounting Technician (NOC 12200)

Accounting Technician (NOC 12200)

 

Employer: Guild Electric Limited

 

Location: 470 Midwest Road, Toronto, ON, M1P 4Y5

 

Vacancy: 1

 

Position Type: Full-Time, Permanent (35 hours per week)

 

Language of Work: English

Hourly Wage: $34.07 / hour

 

Benefits:

• Dental plan

• Vision care benefits

 

Job Duties:

 

  • Vendor Payments & Invoice Processing: Lead Accounts Payable, including accurately process and reconcile high volumes of invoices from domestic and international vendors, ensuring timely and accurate payments that comply with vendor terms and contracts. This includes invoices related to construction materials, specialized equipment, and cross-border shipments.
  • Cross-Border Financial Management: Manage all aspects of international payments, including currency conversions, exchange rates, and tax implications, while ensuring compliance with relevant laws and regulations, including tax laws and accounting standards.
  • Financial Reporting & Budgeting: Prepare detailed financial reports for management on the status of accounts payable, including payment trends, forecasts, and analysis of cash flow. This will involve tracking payments for multiple high-budget projects across Canada and ensuring alignment with project budgets.
  • Regulatory Compliance: Ensure all payments and accounts payable processes comply with Canadian federal and provincial regulations, as well as industry standards for both electrical contracting and pavement marking projects. This includes managing withholding taxes, remittances, and ensuring proper documentation for audits and reviews.
  • Vendor Relationship Management: Serve as the primary contact for all vendors, managing relationships with both national and international suppliers. Resolve payment issues, negotiate terms, and ensure that our payment processes align with vendor agreements, especially for specialized materials sourced from international markets.
  • System Optimization & Process Improvement: Continuously review and improve bookkeeping processes, including implementing new technologies to streamline workflows and enhance accuracy.

 

Requirements:

 

Education:

  • College diploma in Accounting, Accounting technology/technician and bookkeeping or Business administration and management

 

Experience:

  • 3 years to less than 5 years of experience in accounts payable for construction, electrical contracting, or pavement marking marking industry
  • Experience with cross-border payments and international tax regulations compliance
  • Understanding of Canadian payment regulations, tax implications, and compliance standards
  • Experience in Canadian payment regulations, tax implications, and compliance standards
  • Advanced Accounting Proficiency:
    • Enterprise resource planning (ERP) software
    • MS Excel, MS PowerPoint, MS Word
    • Quick Books
    • SAP (FI/CO / HR / MM / OT SD)
    • SyAcc

 

Work conditions and physical capabilities:

  • Tight deadlines
  • Attention to detail

 

Personal suitability

  • Accurate
  • Client focus
  • Organized

 

How to apply: By email to ian.forbes@guildelectric.com

 

How-to-apply instructions:

 

Here is what you must include in your application:

  • Cover letter
  • This job posting includes screening questions. Please answer the following questions when applying:
  • Are you currently legally able to work in Canada?