Specialism: ADMIN

Posting Date: February 16, 2026

Company: J. Monyo-Maina Professional Corporation.

 

Job Information

Job Title: Law Office Manager

Location: Edmonton/Claresholm, Alberta

Full or Part-Time: Full Time

Hours of Work: 40 hours per week

Permanent/Temporary: Permanent

Scope: Open Competition

Closing Date: Until the position is filled

 

About the Company

 

The Role

The Office Manager is a leader responsible for overseeing day-to-day administrative operations, driving operational excellence and supporting strategic growth initiatives. The role requires a strong relationship builder, change agent and trusted advisor to the founder, lawyers and staff. The successful candidate will balance people leadership, stakeholder engagement and business operations to ensure the firm runs efficiently, profitably and in alignment with its long-term vision.

 

Key Responsibilities:

Operational Leadership

v  Oversee daily office operations including administration, workflow management, facilities, and vendor relationships.

v  Develop, implement, and refine operational policies and procedures to support growth.

v  Monitor KPIs, productivity metrics, and financial performance in collaboration with firm leadership.

v  Ensure compliance with applicable legal and regulatory standards in Alberta.

 

Relationship Building and Retention

v  Foster a positive, inclusive, and high-performance workplace culture.

v  Lead employee engagement and retention initiatives.

v  Support recruitment, onboarding, and professional development strategies.

v  Build and maintain strong internal relationships across partners, associates, and staff.

 

Change Management & Growth Enablement

v  Oversee budgeting, forecasting, and financial reporting in collaboration with external accountants or internal finance personnel.

v  Manage accounts payable/receivable, billing processes, and collections oversight.

v  Identify opportunities for cost optimization and revenue enhancement.

v  Support partner compensation tracking and reporting where applicable.

 

Stakeholder Engagement

v  Act as a liaison between partners, staff, external vendors, consultants, and service providers.

v  Support client service initiatives and ensure operational systems enhance client experience.

v  Represent the firm professionally with external stakeholders.

 

Human Resource Oversight

v  Oversee HR functions including performance management, policy implementation, and employee relations.

v  Ensure compliance with Alberta employment standards and workplace regulations.

v  Support leadership development initiatives.

 

Qualifications and Experience

 

Core Competencies

v  Strategic thinker with strong business acumen

v  Exceptional interpersonal and communication skills

v  High emotional intelligence and conflict resolution ability

v  Proactive problem-solver and decision-maker

v  Highly organized with strong attention to detail

v  Resilient, adaptable, and growth-oriented

v  Proficiency in French, Kiswahili, Amharic, or Tigrinya.

 

Notes

v  There is one (1) permanent position available.

v  Travel periodically to the firm’s various offices across Alberta to support teams and ensure operational alignment

v  This is an in-office role; remote work is not available.

v  Compensation commensurate with experience and qualifications.

v  Health and dental benefits are provided as part of the firm’s overall compensation package.

 

Hours of Work

·         Full-time position: 8-hour shifts, Monday to Friday.

 

Application Requirements

·         Please submit a resume and cover letter outlining your relevant experience to jobs@monyolaw.ca

·         Final candidates may be required to undergo a security screening as a condition of employment.

 

Hillcrest Plumbing & Heating (1991) Ltd. is a well-known Vancouver-based company, specializing in plumbing and heating services to residential and commercial customers throughout the Greater Vancouver Area.

As part of our expansion and growth, we are seeking an exceptionally driven, detail-oriented and experienced Office Manager to manage high-volume administrative operations in a fast-paced, deadline-driven environment. This position demands precision, speed, and the ability to independently handle complex administrative, financial and IT-related tasks with minimal supervision. The ideal candidate would bring a deep understanding of office operations and help us coordinate our internal routine procedures.

Responsibilities:

·         Oversee, streamline and continuously coordinate day-to-day office administrative procedures to ensure absolute efficiency and accountability;

·         Review, design and implement new administrative systems and procedures to improve workflow and productivity;

·         Establish work priorities and delegate tasks to staff, and monitor completion to ensure no missed deadlines in a high-pressure setting;

·         Manage all budgeting and inventory control processes, including tracking office supplies and coordinating replenishments, ensuring tight control over expenditures;

·         Support financial operations, including vendor payments, invoice processing, reconciliation, and data integrity in QuickBooks;

·         Ensure all timecards are verified, complete, and supported by required documentation for payroll accuracy;

·         Maintain structured, audit-ready filing systems for financial and operational records;

·         Prepare comprehensive reports, correspondence, and procedural documentation and manuals to exacting standards;

·         Liaise with internal departments to facilitate seamless communication across all departments;

·         Conduct administrative activities related to project planning, contracting, and office maintenance;

·         Ensure strict adherence to company policies, compliance standards and privacy legislation;

·         Assist the senior accountant with complex year-end procedures, including bank and account reconciliations;

·         Provide responsive support to management and the service department for a wide range of operational inquiries;

·         Troubleshoot and resolve IT issues independently whenever possible, escalating only when necessary;

·         Execute and monitor Google Ads campaigns, analyzing engagement and adjusting based on data-driven insights;

·         Professionally correspond with customers and vendors by phone and email, maintaining clarity and professionalism at all times.

Job Requirements:

●     At least 1 year of experience in a senior office administration role in a high-volume environment;

●     University degree or college diploma in business administration or management;

●     Advanced proficiency in QuickBooks Desktop, QuickBooks Online and Microsoft Excel (pivot tables, formulas, lookups, and data validation required);

●     Demonstrated ability to handle competing priorities, tight deadlines, and constant interruptions without loss of accuracy or composure;

●     Exceptional written and verbal English communication skills – must be capable of drafting professional correspondence and clear procedural documentation;

●     Proven IT aptitude: ability to troubleshoot common office technology and work across multiple platforms (Google Workspace, QuickBooks, etc.);

●     Meticulous attention to detail and demonstrated track record of accountability and follow-through;

●     Must thrive in a fast-paced, paper-intensive environment requiring strong organization and time management.

Job Type: Permanent Full-Time (35 hours per week)

Business and Physical Job Location: 3260 Main St., Vancouver, BC, V5V 3M5

Salary: $36.6/hr

Vacation: 4% of wage

Benefits: Extended Health, Dental, and Life Insurance. Access to optional benefits

Language: English

How to Apply

Submit your resume to: ap@hp91.ca

We thank all applicants for their interest in this position. However, due to the high volume of applications, only those who are shortlisted will be contacted.