Specialism: ADMIN

Work setting: Immigration consultancy services

Schedules: Monday to Friday (6 hours shift)

Work remotely: No

Vacation: Two weeks (10 business days) per year

All information and contact details are and shall remain the property of the company and the employee waives any rights to ownership or property in same.

·         Establish office work orders and administer related priorities and meeting deadlines

·         Assign the administrative works to office support staff, plan their work schedules ensure about following procedures

·         Prepare detailed weekly and monthly report on the office administrative operations related to budgeting, contracting and other routine administrative matters

·         Filing and archiving all the correspondence, bills, letters and invoices physically and digitally

·         Assist departments’ operations with their administrative duties such as tracking of budgets and general correspondence

·         Search and prepare data, statistics, and other information to support marketing activities of the company

·         Responding to emails and general enquiries based on the company’s procedures

·         Plan, order and make a detailed report of office supplies and maintain inventory

·         Receiving shipments and make a report

·         Coordinate accommodation and relocations based on the occasion needs

·         Plan for office maintenance and security services when required

·         3-5 years of administrative experience preferably in legal/ immigration settings

·         Advanced knowledge of MS Office (Word, Excel, PowerPoint, Outlook), Email, MS Windows

·         Any business administration or management course or certificate is a plus

·         Ability to supervise 3-4 people

Personal Skills

·         Exceptional customer service skills with a talent for building loyalty

·         Ability to work in a fast-paced environment, work well under pressure and with deadlines

·         Detail oriented, initiative, effective interpersonal skills and positive attitude

·         Excellent time management and organizational skills

·         Excellent oral and written communication skills in English

Work setting:  Immigration consultancy services

Schedules: Monday to Friday (6 hours shift)

Work remotely: No

Vacation: Two weeks (10 business days) per year

At Canpars professional services Inc., we owe our success to people and processes. An administrative assistant is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention for details. The candidate should also have experience working in an immigration office, performing administrative tasks, and providing support to coworkers. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

·         Plan, organize, and schedule meetings in the office, off-site, and via videoconference

·         Answer telephone and relay telephone calls and messages

·         Provide front-desk coverage by managing a busy, multiline phone system

·         Greet guests as they enter the office and direct them to appropriate person

·         Manage incoming/ outgoing mail and correspondence

·         Compile data, statistics and other information

·         Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information

·         Type and proofread correspondence, forms and other documents

·         Coordinate internal and external resources to expedite workflow

·         Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests

·         Order office supplies and maintain inventory

·         3-5 years of administrative experience preferably in legal/ immigration settings

·         Advanced knowledge of MS Office (Word, Excel, PowerPoint, Outlook), Email, MS Windows, Microsoft Dynamics 365 sales (CRM)

·         Any business administration or management course or certificate is a plus

·         Accurate

·         Exceptional customer service skills with a talent for building loyalty

·         Ability to work in a fast-paced environment, work well under pressure and with deadlines

·         Detail oriented, initiative, effective interpersonal skills and positive attitude

·         Excellent time management and organizational skills

·         Excellent oral and written communication skills in English