Specialism: ADMIN

Full-time Office Administrator

Company Name: New York Painting & Coating Ltd.

Job Location: Unit 201 – 15300 68 Ave, Surrey, BC V3S 2B9

Position: Full-time Office Administrator

Term of employment: Permanent position

Vacancies: 01

Start Date: As soon as possible

Salary: $30 -37 per hour

Working Hours: 30- 40  hours per week. 

 

ABOUT US

New York Painting & Coating Ltd. is a well-established painting and coating company based in Surrey, BC, known for delivering high-quality residential, commercial, and industrial painting solutions. With a strong reputation for excellence and safety, we serve a wide range of clients across British Columbia.

Why Join Us?

  • Health & Dental Benefits – Available after a 6-month probationary period.

  • Professional Growth – Work in a dynamic environment with opportunities for career advancement.

  • Supportive Workplace – Be part of a team that values collaboration and innovation.

 

JOB REQUIREMENTS

Education:

  • A university degree or college diploma in Business Administration, Office Management, or a related field is required; equivalent experience is acceptable.

Experience:

  • Minimum 3  years of experience in office administration or related roles.

  • Experience working in the construction, trades, or project-based service industries is an asset.

Language:

  • Proficiency in English (spoken and written) is required for clear communication with management, field staff, and external partners.

Skills Preferred:

  • Strong organizational and communication skills

  • Proficiency in MS Office (Word, Excel, Outlook)

  • Knowledge of construction/trades industry is an asset

  • Attention to detail and problem-solving ability

Technology & Software Knowledge (Preferred):

  • Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) 

  • Cloud storage & collaboration tools (e.g. Google Drive, SharePoint, OneDrive) 

JOB DUTIES

  • Implement and improve administrative procedures to support daily operations of the painting and construction projects.

  • Review and evaluate office procedures to ensure efficiency and compliance with company policies.

  • Delegate and supervise work assignments to office support staff.

  • Establish work priorities and monitor progress to ensure project timelines and deadlines are met.

  • Carry out administrative activities such as maintaining employee records, project files, and compliance documentation.

  • Coordinate office services including supplies, equipment, parking, maintenance, and health & safety requirements.

  • Assist in preparing the company’s operating budget and maintain accurate records of expenses, materials, and inventory.

  • Collect and compile project data, preparing regular and special reports for management.

  • Perform data entry and maintain digital and physical filing systems.

  • Train and support office staff on administrative processes and company systems.

  • Oversee and coordinate office administrative functions to support construction crews and project managers.

  • Monitor and evaluate administrative workflows, recommending improvements.

  • Plan and control budgets and expenditures related to office operations and project administration.

WORKING SETTING

  • Full-time office-based position (Monday to Friday)

 

HOW TO APPLY

Please apply directly through this job site, or send your resume and cover letter to:

 

PREFERENCE

First preference will be given to Canadian Natives, Canadian citizens, permanent residents, Indigenous people, youth, Asylum seekers and new immigrants are encouraged to apply for this position.

 

Office Coordinator

Job details

·         Location: Toronto, ON M5V 2T3

·         Work place information on site

·         Salary: 64,000 annually / 41.02 to 42 hours per week

·         Terms of employment Permanent employment: Full time

·         Starts as soon as possible

·         Benefits: Health benefits, Long term benefits

·         Vacancies: 1 vacancy

Overview

Languages

English

Education

·         Bachelor’s degree

·         or equivalent experience

Experience

1 year to less than 2 years

On site

 Work must be completed at the physical location. There is no option to work remotely.

Work setting

·         Advertising, marketing and public relations agency

Responsibilities

Tasks

·         Delegate work to office support staff

·         Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services

·         Train staff

·         Oversee and co-ordinate office administrative procedures

·         Oversee payroll administration

·         Plan and control budget and expenditures

·         Assign, co-ordinate and review projects and programs

·         Train other workers

·         Advise senior management

·         Determine and establish office procedures and routines

·         Respond to employee questions and complaints

·         Plan, organize, direct, control and evaluate daily operations

·         Type and proofread correspondence, forms and other documents

·         Answer electronic enquiries

·         Provide customer service

·         Answer telephone and relay telephone calls and messages

Experience and specialization

Computer and technology knowledge

·         Electronic mail

·         MS Excel

·         MS Word

·         Google Drive

·         Google Docs

Area of specialization

·         Project management

Additional information

Transportation/travel information

·         Public transportation is available

Work conditions and physical capabilities

·         Ability to work independently

·         Fast-paced environment

·         Work under pressure

·         Tight deadlines

·         Attention to detail

·         Large workload

·         Repetitive tasks

·         Large caseload

·         Work with minimal supervision

Personal suitability

·         Excellent oral communication

·         Excellent written communication

·         Flexibility

·         Organized

·         Reliability

·         Ability to multitask

·         Time management

·         Adaptability

·         Team player

·         Accurate

·         Accountability

·         Quick learner

·         Due diligence

·         Judgement

·         Dependability

·         Client focus

Benefits

Health benefits

·         Dental plan

·         Disability benefits

·         Health care plan

·         Paramedical services coverage

·         Vision care benefits

Long term benefits

·         Maternity and parental benefits

Who can apply for this job?

You can apply if you are:

·         a Canadian citizen

·         a permanent resident of Canada

·         a temporary resident of Canada with a valid work permit

Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.

How to apply

By email

rethinkcommunicationsllp@gmail.com