Specialism: ADMIN

Receptionist

Overview

Languages

English

Education

  • Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

Responsibilities

Tasks

  • Greet people and direct them to contacts or service areas
  • Provide basic information to clients and the public
  • Obtain and process information required to provide customer service
  • Operate switchboard or telephone system
  • Order office supplies
  • Record and relay information
  • Schedule and confirm appointments
  • Send invoices
  • Maintain work records and logs
  • Receive and issue payments
  • Perform clerical duties, such as filing and sorting and distributing mail
  • Answer telephone and relay telephone calls and messages
  • Arrange teleconferences
  • Calculate billing charges
  • Provide customer service

Additional information

Personal suitability

  • Excellent oral communication
  • Organized
  • Reliability

Benefits

Health benefits

  • Dental plan
  • Salary21.00 to 23.00 hourly (To be negotiated) / 35 to 45 hours per Week

Office administrative Assistant

Overview

Languages

English

Education

  • Bachelor's degree
  • or equivalent experience

Experience

2 years to less than 3 years

Work setting

  • Education

Responsibilities

Tasks

  • Arrange and co-ordinate seminars, conferences, etc.
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Oversee development of communication strategies
  • Order office supplies and maintain inventory
  • Organize staff consultation and grievance procedures
  • Plan, organize, direct, control and evaluate daily operations
  • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
  • Set up and maintain manual and computerized information filing systems
  • Perform data entry
  • Provide customer service

Supervision

  • 3-4 people

Experience and specialization

Computer and technology knowledge

  • Google Docs
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • MS Office

Additional information

Transportation/travel information

  • Own transportation
  • Own vehicle
  • Travel expenses not paid by employer

Work conditions and physical capabilities

  • Fast-paced environment
  • Work under pressure
  • Repetitive tasks

Personal suitability

  • Organized

Benefits

Health benefits

  • Dental plan

Other benefits

  • Free parking available
  • On-site amenities

28.50 to 32.00 hourly (To be negotiated) / 35 to 50 hours per Week