Specialism: JOBSCANADA4U

Administrative Assistant

Job Description Administrative Assistant:

•             Support the operation, supervisors, managers, and staff of our office in different areas in a professional and timely manner. Review and adjust office procedures to increase efficiency and organization.

•             Responsible for writing correspondence and other marketing or communication materials, such as brochures, letters, reports, and invoices and responding to emails in a timely manner.

•             Organize emails and correspondence regularly and determine the respective person who should be made aware of correspondence. Also, using judgment and experience, raise flags on urgent communications received and communicate with Managers to inform and follow directions.

•             Must provide excellent customer service. The job requires answering the phones and communicating daily with customers and employees. Professional and cordial communication must be used when answering phone or in-person questions. Must pleasantly greet visitors. In situations of conflict, must communicate with managers.

•             Review and improve our current filing system. Train other staff on the system to ensure access is fast and time-saving.

•             Maintain an inventory of our office supplies. Communicate with vendors and order supplies when necessary. Keep track of expenses and inform Managers of the budget needed.

•             Will participate in meetings of different departments in the organization. Will take minutes and will share them with the appropriate personnel.

 

Full-time permanent employment

Qualifications:

High School Diploma

1+year of experience

Salary: $27.10 per hour

Location: 8888 Keele Street, Unit 7 Concord, ONL4K 2N2

Please submit your resume at thamsurveyjobs@gmail.com

Freight forwarding logistician

Job Title: Freight forwarding logistician (NOC 13201)

Company: Intertrans Express (Canada), Inc

Location: Etobicoke, ON (M9W 6L9)

Salary: $28.39 per hour | Full-time (30 hours per week) | Permanent Employment

Education: Secondary (high) school graduation certificate or equivalent experience

Overtime Hours: 44 working hours/ week

Vacation Pay: 10 paid vacation days during the vacation entitlement year.

Benefits: Dental plan, Health care plan, Vision care benefits, Disability benefits and Bonus

About Intertrans Express (Canada), Inc.:

Established in 1999 in Los Angeles, California, Intertrans Express Inc. is a comprehensive transportation solution for all your needs. Our expansion journey began in 2009 with the addition of our New York office, followed by the establishment of our Toronto office in 2018. As a fully licensed NVOCC (Non-Vessel Operating Common Carrier) under the Federal Maritime Commission (FMC) and a certified partner in the CTPAT (Customs-Trade Partnership Against Terrorism) program, we prioritize safety and compliance.

Our overarching vision is to emerge as a world-class total logistics provider, delivering specialized, high-quality, cost-efficient solutions. Recognizing each importer's unique and diverse requirements, we are committed to building solid relationships by crafting personalized solutions tailored to their needs.

With a global perspective, we offer comprehensive service coverage worldwide. Our extensive network of agents, partners, and vendors ensures that we can provide reliable coverage wherever and whenever you need it. At Intertrans Express Inc., we are dedicated to meeting your transportation needs with excellence and efficiency.

Responsibilities:

As a Freight forwarding logistician at Intertrans Express (Canada), Inc., you will be instrumental in shaping our brand and engaging our community. In addition to the previously mentioned responsibilities, you will also:

  • Handle the complete process of freight forwarding job files for air, ocean, or land transports independently.
  • Support fellow Logistics Coordinators and solve problems about shipments.
  • Research and follow-up regarding customer inquiries/problems regarding import and export shipments.
  • Liaise and follow up with overseas agents and carriers, whether Air, Ocean, Road or Rail, IEI USA offices for freight rate negotiations and service contracts.
  • Update various information in ECargo, IEI database on freight, customer information, etc. Preparation and pulling out of periodic reports.
  • Maintain good industry knowledge of competition and services and keep up to date on IEI services and products.
  • Maintain shipment order files, issue shipment orders to customers, and follow up until freight is delivered to the destination.
  • Follow-up on Canadian Import / Export Documentation procedures for IEI Import and export shipments.
  • Ensure all documentation is reviewed and correct.
  • Filing correct information with CBSA, FMC and other Canadian and U.S. authorities.
  • Ensure that company activities are confidential.
  • Other functions as required.

Experience and Specialization:

  • Bachelor’s degree or equivalent experience.
  • One year to less than two years of experience in this industry.
  • Must have good communication skills, both written and verbal in English.
  • Must be able to work under pressure.
  • Take direction from supervisor and superiors.
  • Computer knowledge at the user level -Use and familiarity with Microsoft Office suite products (i.e. Outlook, Word, Excel, MS Windows) and other company software applications.
  • Learn and navigate our proprietary software.
  • Good knowledge of import/export documentation, Incoterms and logistics

 

How to Apply:

If you are enthusiastic about logistics, we invite you to be part of the Intertrans Express (Canada), Inc. journey. Submit your resume and cover letter via the link below.