Job Description: We are currently seeking a motivated and detail-oriented Administrative Officer to join our team at Bene Capital Group Ltd. As an Administrative Officer, you will play a pivotal role in ensuring the efficient day-to-day operations of our office. Your responsibilities will encompass administrative support, communication facilitation for our English, Mandarin, Japanese, and Cantonese-speaking clients and partners, and record maintenance.
Key Responsibilities:
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Oversee and coordinate office administrative procedures and review, evaluate and implement new procedures
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Establish work priorities, coordinate office operation, and provide in-office and remote support
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Provide emergency response and on-Call supports, to handle emergency situations, such as maintenance issues or tenant concerns, especially lease renewals or financial reporting periods
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Ensure project deadlines are met and procedures are followed
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Coordinate and plan for office services, such as accommodation, relocations, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
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Conduct analyses and oversee administrative operations related to budgeting, contracting and project planning and management processes
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Assist in preparation of operating budget and maintain inventory and budgetary controls
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Assemble data and prepare periodic and special reports, manuals and correspondence
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Serve as a liaison between the company and clients or partners proficient in English, Mandarin, Japanese, and Cantonese.
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Coordinate meetings and events, including scheduling and logistical arrangements.
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Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
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Maintain and update company records, databases, and financial documentation.
Qualifications:
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College diploma or above in business, administration, management, or a related field is required.
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Proficiency in English and Mandarin is required. Japanese and Cantonese is a strong advantage.
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Minimum of 1 year of administrative experience in the real estate or related industry.
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Possession of a valid BC class 5 driver's license.
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flexible working hours
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Attention to detail and a commitment to accuracy.
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Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
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Ability to work effectively in a team and independently.
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Strong problem-solving skills and a proactive attitude.
Salary: $20.00 per hour