Safetech Scaffolding are seeking a dynamic individual to provide overall reception and administrative support. The applicant will be friendly, welcoming and thrive in a positive, progressive atmosphere, respecting and valuing the diversity of individuals. We are looking for an individual who can contribute to our business operations and future growth.
Job Tile Administrative Assistant
Duration: Permanent, Full Time 40 hours/week
Salary: $25.10 per hour
Location of work: 10325 – 121 Street, Surrey BC, Canada V3V 4K8
Benefits: Benefits Extended benefits after 3 -months probationary period
Overtime: As per BC Labour laws
Vacancy: 1 Vacancy
Start date: As soon as possible.
Primary Duties:
- Provides administrative support to the Manager and staff team.
- Support in the maintenance and enhancement of computerized and manual filing systems, meeting coordination, communication mechanisms, and the development of systems to ensure efficiencies.
- Provide administrative support at meetings involving the community including meeting minutes and other supports.
- Respond to general and specific customer inquiries.
- Maintain the program database by entering data, supporting analysis, and generating reports as required.
- Produce materials for promotion such as electronic flyers when needed.
- Assists with program communication to clients and staff members (e.g. mail-outs, social media)
Academic and Job Experience Required:
- Over 2 years of administrative support experience
- Diploma in business administration is highly desirable.
- Must have proficiency in Microsoft Office Suite: Word, Excel, Outlook, PowerPoint, and CRM tools.
- Production and utilization of excel spreadsheets used for reporting and analysis.
- Perform periodic system analysis checks.
- Monitor incoming calls and emails.
- Use a rational mindset to troubleshoot issues.
- Ability to resolve matter or refer to upper management as required.
- Activate / inactivate / modify user profiles and accesses in our computer database & systems.
- Maintain and manage files and records.
- Set up or revise processes within truck parts therefore knowledge of various truck parts & engines is very desirable.
- Create daily work plan, new letter templates, inserting images, phone # updates, etc.
- Assist with production of Standard Operating Procedure (SOP) materials.
Knowledge, Skills and Abilities Required:
- High level of proficiency in Microsoft Office Applications (Word, Excel, Outlook)
- Knowledge of CRM & Pipedrive software is considered very beneficial.
- Excellent people skills
- Extremely dependable and punctual
- Prioritize tasks according to importance in a fast-paced environment.
- Knowledge of rental quotes and T & M contracts is required.
- Enter shipping and receiving sheets as truck deliver or pick up equipment.
- Accounts Payables: Enter vendor invoices and CC payments monthly.
Desired Requirements:
- Experience working within a busy Scaffolding industry and knowledge of shipping and receiving and Scaffolding equipment is desirable.
- Some experience working with website updates is an asset.
- Ability to work flexible hours, including evenings when required.
How to apply:
Send your resume to: Attention: HR Manager
By email: careers.safetechscaffold@gmail.com
By mail: 10325 – 121 Street, Surrey BC, Canada V3V 4K8