Company Name: Hawley Chatwal & Company LLP
Job Location: 110 Matheson Blvd W., Suite 120, Mississauga, ON L5R 4G7
Job Position: Administrative Assistant
No. of Job Positions: 1
Job Type: Permanent, Full Time (35 hours/ week)
Language Requirements: English
Wages: $26/hour
Contact Person’s name, email address: Gurpreet Chatwal, hawleychatwalyyz@gmail.com
Hawley Chatwal & Company LLP is currently hiring Administrative Assistant to join our team!
Hawley Chatwal & Company LLP is one of the most successful public accounting and advisory firms in Canada. We provide audit, tax, advisory and risk services to small to large-sized businesses, individuals, not-for profit organizations and public companies. As an accounting firm based in Mississauga, our focus is on building close relationships with clients to learn more about their goals and aspirations and help them achieve them.
We believe in the value of relationships. We view every client relationship like a partnership, and truly believe that our success is a result of your success. We take pride in giving our clients the assurance that the assistance they receive comes from years of advanced training, technical experience, and financial acumen. Our continual investment of time and resources in professional continuing education, state-of-the-art computer technology and extensive business relationships is indicative of our commitment to excellence.
DUTIES & RESPONSIBILITES:
- Managing company documents by sorting, filing, and delivering office memos, mail or other documents.
- Establish and implement policies and procedures.
- Plan, organise, direct, control and evaluate daily operations.
- Arrange travel, related itineraries and make reservations.
- Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person.
- Conduct Research as assigned.
- Schedule and confirm appointments and meetings of employer.
- Preparing reports to help track company expenses and budgets.
- Supporting company executives with administrative tasks such as photocopying, scanning and printing.
- Record and prepare minutes of meetings.
- Hiring maintenance staff and working with them to fix issues with company equipment.
- Oversee and co-ordinate office administrative procedures and policies.
- Test and carry out new procedures.
- Set work priorities and delegate work to office support staff.
- Make sure deadlines are met and procedures are followed.
- Collect data and prepare reports, manuals, and correspondence.
- Provide administrative support—such as typing forms and responding to general inquiries.
- Organize office space.
- Manage office supplies stock and place orders.
- Maintain and update company databases.
- Organize a filing system for important and confidential company documents.
- Set up and maintain manual and computerized information filing systems for client files.
- Answer telephone and electronic enquiries and relay telephone calls and messages.
- Maintain a company calendar and schedule appointments.
- Book meeting rooms as required.
- Distribute and store correspondence (e.g. letters, emails, and packages).
- Prepare reports and presentations with statistical data, as assigned.
- Carry out administrative activities of establishment.
- Perform data entry tasks.
Work Conditions and Physical Capabilities
- Attention to detail.
- Fast-paced environment.
- Repetitive tasks.
- Work under pressure.
Personal Suitability
- Client focus
- Dependability
- Flexibility
- Initiative
- Judgement
- Organized
- Reliability
- Team player
SKILLS & QUALIFICATIONS:
- At least six months of working experience in the related field is required for this position.
- Secondary School or equivalent experience
- Knowledge of basic computer software
- Organizational skills and the ability to maintain digital records.
- Ability to prioritize daily tasks and good time management skills.
- Willingness to learn new programs or company procedures.
- Ability to take direction.
- Ability to work independently and often without direction.
- Strong people skills and ability to help visitors, clients, and employees with various needs and requests.
- Ability to multitask and take multiple requests at one time from various people.
- Proven work experience as an Administrative Assistant, Administrator, or similar role.
- Solid knowledge of office procedures.
- Experience with office management software like Adobe PDF and MS Office (MS Excel, MS Outlook, MS Publisher, and MS Word, specifically)
- Strong organization skills with a problem-solving attitude.
- Excellent written and verbal communication skills in English Language.
- Attention to detail.