Office Coordinator

Job details

·         Location: Toronto, ON M5V 2T3

·         Work place information on site

·         Salary: 64,000 annually / 41.02 to 42 hours per week

·         Terms of employment Permanent employment: Full time

·         Starts as soon as possible

·         Benefits: Health benefits, Long term benefits

·         Vacancies: 1 vacancy

Overview

Languages

English

Education

·         Bachelor’s degree

·         or equivalent experience

Experience

1 year to less than 2 years

On site

 Work must be completed at the physical location. There is no option to work remotely.

Work setting

·         Advertising, marketing and public relations agency

Responsibilities

Tasks

·         Delegate work to office support staff

·         Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services

·         Train staff

·         Oversee and co-ordinate office administrative procedures

·         Oversee payroll administration

·         Plan and control budget and expenditures

·         Assign, co-ordinate and review projects and programs

·         Train other workers

·         Advise senior management

·         Determine and establish office procedures and routines

·         Respond to employee questions and complaints

·         Plan, organize, direct, control and evaluate daily operations

·         Type and proofread correspondence, forms and other documents

·         Answer electronic enquiries

·         Provide customer service

·         Answer telephone and relay telephone calls and messages

Experience and specialization

Computer and technology knowledge

·         Electronic mail

·         MS Excel

·         MS Word

·         Google Drive

·         Google Docs

Area of specialization

·         Project management

Additional information

Transportation/travel information

·         Public transportation is available

Work conditions and physical capabilities

·         Ability to work independently

·         Fast-paced environment

·         Work under pressure

·         Tight deadlines

·         Attention to detail

·         Large workload

·         Repetitive tasks

·         Large caseload

·         Work with minimal supervision

Personal suitability

·         Excellent oral communication

·         Excellent written communication

·         Flexibility

·         Organized

·         Reliability

·         Ability to multitask

·         Time management

·         Adaptability

·         Team player

·         Accurate

·         Accountability

·         Quick learner

·         Due diligence

·         Judgement

·         Dependability

·         Client focus

Benefits

Health benefits

·         Dental plan

·         Disability benefits

·         Health care plan

·         Paramedical services coverage

·         Vision care benefits

Long term benefits

·         Maternity and parental benefits

Who can apply for this job?

You can apply if you are:

·         a Canadian citizen

·         a permanent resident of Canada

·         a temporary resident of Canada with a valid work permit

Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.

How to apply

By email

rethinkcommunicationsllp@gmail.com

Administrative Records Manager

Position: Administrative Records Manager 

Employer: Diamond Spring Services INC.

Job details

  • Location: 1106 Cardiff Blvd, Mississauga, ONL5S 1P3
  • Workplace information: On site
  • Salary: CAD 46.00 hourly / 44 hours per Week
  • Terms of employment: Permanent employment; Full time
  •                                                  Day
  • Starts as soon as possible
  • Benefits: Financial benefits, Other benefits
  • Vacancies:1 vacancy

Overview

Languages

English

Education

  • College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experience
  • Business administration and management, general

Experience

3 years to less than 5 years, an asset

On site

 Work must be completed at the physical location. There is no option to work remotely.

Work setting

  • General office

Responsibilities

Tasks

  • Co-ordinate administrative services
  • Evaluate the operations of a department providing administrative services
  • Manage the operations of a department providing a single administrative service
  • Manage the operations of a department providing several administrative services
  • Collect and record administrative and service fees
  • Assist in preparing annual budgets
  • Plan, organize, direct, control and evaluate daily operations
  • Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services
  • Direct and control corporate governance and regulatory compliance procedures within establish
  • Hire and train or arrange for training of staff
  • Interview, hire and provide training for staff
  • Plan, administer and control budgets for client projects, contracts, equipment and supplies
  • Prepare reports and briefs for management committees evaluating administrative services
  • Assist in the planning and execution of financial statement audits
  • Manage events
  • Organize and maintain inventory
  • Supervise office and volunteer staff

Supervision

  • 5-10 people

Additional information

Security and safety

  • Criminal record check

Work conditions and physical capabilities

  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Large caseload
  • Large workload

Personal suitability

  • Accurate
  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Values and ethics
  • Time management
  • Initiative
  • Creativity

Benefits

Financial benefits

  • Bonus

Other benefits

  • Free parking available

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for persons with disabilities

Support for newcomers and refugees

Support for youths

Support for Veterans

Support for Indigenous people

Support for mature workers

Supports for visible minorities

Who can apply for this job?

The employer accepts applications from:

  • Canadian citizens and permanent or temporary residents of Canada
  • other candidates, with or without a valid Canadian work permit

 

How to apply

By email

diamondspringservice@yahoo.com