Specialism: ADMIN

Administrative coordinator

Position
Administrative coordinator (TEER 13100)
Company Name:  Canpars Professional Services

 
Work setting: At Canpars professional services Inc., we owe our success to people and processes. An administrative assistant is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention for details. The candidate should also have experience working in an immigration office, performing administrative tasks, and providing support to coworkers. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

 
Business and physical job location:
1409-5000 Yonge St., North York, ON, M2N7E9
Job opening: 2
 
Pay: $27 /hour (for 30 hours per week)

 

 

Schedules: Monday to Friday (6 hours shift)

Work remotely: No

Vacation: Two weeks (10 business days) per year
 

All information and contact details are and shall remain the property of the company and the employee waives any rights to ownership or property in same.

 
Terms of Employment
Full-time, Permanent
Job Start Date
As soon as possible
Key Role Responsibilities
·         Coordinate and supervise office administrative procedures.

·         Carry out administrative activities associated with immigration applications.

·         Assist and support with all administrative tasks of the office including but not limited to new program launches, completions, events, assignments, and reports.

·         Establish office work orders and administer related priorities and meeting deadlines.

·         Assign works to office support staff, plan their work schedules ensure about following procedures.

·         Prepare detailed weekly and monthly report on the office administrative operations related to budgeting, contracting and other routine administrative matters

·         Filing and archiving all the correspondence, bills, letters and invoices physically and digitally

·         Assist departments’ operations with their administrative duties such as tracking of budgets and general correspondence

·         Search and prepare data, statistics, and other information to support marketing activities of the company

·         Responding to emails and general enquiries based on the company’s procedures

·         Plan, order and make a detailed report of office supplies and maintain inventory

·         Receiving shipments and make a report

·         Coordinate accommodation and relocations based on the occasion needs

·         Plan for office maintenance and security services when required

 
Requirements
·         Completion of a university degree in administrative or business or legal fields is required.

·         3-5 years of administrative experience preferably in legal/ immigration settings

·         Advanced knowledge of MS Office (Word, Excel, PowerPoint, Outlook), Email, MS Windows

·         Any business administration or management course or certificate is a plus

·         Ability to supervise 3-4 people

 
 

Personal Skills
·         Excellent multi-tasking

·         Exceptional customer service skills with a talent for building loyalty

·         Ability to work in a fast-paced environment, work well under pressure and with deadlines

·         Detail oriented, initiative, effective interpersonal skills and positive attitude

·         Excellent time management and organizational skills

·         Excellent oral and written communication skills in English

 

 

 
Contact Details
Please send your CV and cover letter to jobs@parscanada.com

 

Administrative Assistant

Job Description:

  • Support the operation, supervisors, managers, and staff of our office in different areas in a professional and timely manner. Review and adjust office procedures to increase efficiency and organization.
  • Responsible for writing correspondence, and other marketing or communication materials, such as brochures, letters, reports, and invoices and responding to emails in a timely manner.
  • Organize emails and correspondence on a regular basis and determine the respective person who should be made aware of correspondence. Also, using judgment and experience, raise flags on urgent communications received and communicate with Managers to inform and follow directions.
  • Must provide excellent customer service. The job requires answering the phones and communicating daily with customers and employees. Professional and cordial communication must be used when answering questions on the phone or in person. Must pleasantly greet visitors. In situations of conflict, must communicate with Managers.
  • Review and improve our current filing system. Train other staff on the system to ensure access is fast and time-saving.
  • Maintain an inventory of our office supplies. Communicate with vendors and order supplies when necessary. Keep track of expenses and inform Managers of the budget needed.
  • Will participate in meetings of different departments in the organization. Will take minutes and will share them with the appropriate personnel.

Qualifications:

High School Diploma

One year of experience

Salary: $27 per hour

Full-time employment

Apply to: hitechbayhr@gmail.com

Location: 390 Tapscott Rd #10, Scarborough, ON M1B 2Y9