Captivating Aesthetics Ltd, operating as Captivating Boutique Aesthetics and Wellness Centre (See https://www.captivatingyou.ca), located at #101 10501, 67 Avenue, Grand Prairie, Alberta, T8W0K8, is looking for a full-time and permanent Medical Office Manager-Marketing Coordinator.
Are you organized, tech-savvy professional with a passion for healthcare administration and leadership. Join our growing medical practice as a Medical Office Manager-Marketing Coordinator and play a key role in ensuring smooth operations, driving business growth, and creating an exceptional experience for both patients and staff.
Duties
Office Manager Duties (40% of the time)
· Oversee and coordinate the clinic’s procedures and review, evaluate and implement new procedures where needed
· Establish work priorities, delegate work to office support staff, and ensure deadlines are met and procedures are followed
· Administer Albert Health policies and procedures with regards to claims and billings
· Assist in the annual budget and advise the CEO
· Coordinate and supervise the inventory of the clinic
· Prepare regular reports on number of clients / procedures performed
· Supervise the records of all clients
Marketing Coordinator duties (50% of the time)
· Assess characteristics of products or services to be promoted to determine marketing and advertising needs of an establishment
· Advise the owner about marketing, advertising or sales promotion opportunities and strategies
· Develop strategies and related content for direct and digital marketing and advertising campaigns and implement them
· Manage post campaign analysis to measure and report on marketing and advertising metrics
· Develop and maintain social media accounts, including managing customer reviews and testimonials
· Develop, implement and evaluate public relations strategies and programs designed to inform clients, employees and the general public of our role
· Conduct public opinion and attitude surveys to identify the interests and concerns of key groups served by their organization
· Prepare or oversee preparation of press releases and prepare content for our website
· Develop and organize workshops, meetings, ceremonies and other events and programs for publicity, fundraising and information purposes
· Arrange interviews, news conferences and other media events
· Act as spokesperson for Captivating Aesthetics Ltd and answer written and oral inquiries
· Coordinate special publicity events and promotions for internal and external audiences
· Assist in the preparation of brochures, reports, newsletters and other material
Administrative Assistant Duties (10% of the time)
· Prepare, key in, edit and proofread correspondence, invoices
· Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments organizations
· Schedule and confirm appointments and meetings of employer
· Order office supplies and maintain inventory
· Answer telephone and electronic enquiries and relay telephone calls and messages
· Maintain our manual and computerized information filing systems
· Determine and establish office procedures
· Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
· Arrange travel schedules and make reservations
· May compile data, statistics and other information to support research activities
Qualifications
- Certificate, Diploma or degree in commerce from any jurisdiction
Competences
- Must be able to perform the duties listed above
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint
- Experience in a senior clerical position is required
- Fluent in English with strong English writing skills
- Strong leadership and interpersonal communication skills
- Strong written skills for publication
Wages, work hours and Benefits
- $40 per hour; paid monthly
- 40 hours per week, working Monday to Friday from 8:30am – 17:30pm
- Overtime will be paid @ 1.5 after 40 hours per week
- Annual Health Spending account
- Annual bonus based on the clinic performance
- 4 weeks of paid vacation per year
How to Apply
Please submit your resume and cover letter to info@captivatingyou.com
Please answer the following technical questions.
a. What is the difference between an open ended and close ended question
b. What are the Pros and cons of open-ended questions
c. What is the difference between qualitative and quantitative research?
d. Please list 6 types of questions use in Surveys
Only applications that complies with the above requirements will be considered